ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING MARCH 13, 2024
6:30 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.islandsdoralswcdd.org 786.347.2700 ext. 2027 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA ISLANDS AT DORAL (SW)
COMMUNITY DEVELOPMENT DISTRICT
Doral Legacy Park Second Floor Conference Room 11400 NW 82 Terrace
Doral, Florida 33178
REGULAR BOARD MEETING
March 13, 2024
6:30 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
September 13, 2023 Regular Board Meeting	Page 2
Old Business
Staff Report, as Required
New Business
Discussion Regarding Investment Options
Discussion Regarding Stormwater System Cleaning	Page 6
Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 12
Consider Resolution No. 2024-02 – Adopting an Electronic Signature Policy	Page 19
Discussion Regarding Required Ethics Training Memorandum	Page 22
Administrative & Operational Matters
Qualifying Period Announcement: Noon, June 10, 2024 – Noon, June 14, 2024 (Seats 3, 4, &
5)
Board Member & Staff Closing Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business Review f/kfa Miami Review, of Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in a newspaper by print in the issues of Miami Daily Business Review f/kla Miami Review on

09/29/2023

Affiant further says that the newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.

 "	
29	

I
(SEAL)
GUILLERMO GARCIA personally known to me

ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
SEPTEMBER 13, 2023

CALL TO ORDER

District Manager Nancy Nguyen called the September 13, 2023, Regular Board Meeting of the Islands at Doral (SW) Community Development District (the “District”) to order at 6:30 p.m. in the Doral Legacy Park Second Floor Conference Room located at 11400 NW 82nd Terrace, Doral, Florida 33178.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on September 30, 2022, as part of the District’s Fiscal Year 2022/2023 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairman Jairo Zapata, Vice Chairwoman Elizabeth Canchola, and Supervisors Oscar De Cardenas and Delia Arcelus (who arrived at 6:37 p.m.) constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Nancy Nguyen of Special District Services, Inc.; and General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Ms. Nguyen stated that she was in possession of a resignation letter from Gilberto Altuve with an effective date of April 13, 2023, and it would be in order for the Board of Supervisors (the “Board”) to consider. A discussion ensued after which:

A motion was made by Ms. Canchola, seconded by Mr. Zapata and unanimously passed to accept the resignation of Gilberto Altuve, effective April 13, 2023.
Ms. Nguyen stated that there was now a vacancy in Seat #4 which term expires in November 2024.
Ms. Nguyen further explained that she was contacted by Miguel Montana, a homeowner from Polynesian, and he is interested in serving on the Board. Ms. Nguyen explained that Mr. Montana was unable to attend tonight’s meeting, but he expects to be present during the next scheduled meeting.

ADDITIONS OR DELETIONS TO THE AGENDA
Ms. Nguyen informed the Board of Supervisors (the “Board”) that she would like to add the following items to the agenda:
New Business Item 3. – Discussion Regarding 2023 Legislative update Memorandum
New Business Item 4. – Discussion Regarding Ethics Training Requirement Memorandum The Board acknowledged Ms. Nguyen’s request.
Page 1 of 4

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1. April 12, 2023, Regular Board Meeting & Public Hearing
Ms. Nguyen presented the minutes of the April 12, 2023, Regular Board Meeting and Public Hearing and asked if there were any changes.

There being no changes, a motion was made by Mr. Zapata, seconded by Mr. De Cardenas and unanimously passed approving the minutes of the April 12, 2023, Regular Board Meeting and Public Hearing, as presented.

OLD BUSINESS
There were no old business items to come before the Board.

NEW BUSINESS
Consider Resolution No. 2023-04 – Adopting a Fiscal Year 2022/2023 Amended Budget

Ms. Nguyen presented Resolution No. 2023-04, entitled:

RESOLUTION NO. 2023-04
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER
189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.
Ms. Nguyen provided an explanation for the document. She indicated that there was an operating fund balance of approximately $383,000 at the end of the fiscal year. A discussion ensued after which:

A motion was made by Mr. De Cardenas, seconded by Ms. Canchola and unanimously passed to adopt Resolution No. 2023-04, as presented, thereby setting the amended/revised budget for the 2022/2023 fiscal year.

Consider Resolution No. 2023-05 – Adoption of Records Retention Policy

Ms. Nguyen presented Resolution No. 2023-05, entitled:

RESOLUTION 2023-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF
Page 2 of 4

THE RECORDS MANAGEMENT LIAISON OFFICER; ADOPTING A RECORDS RETENTION POLICY; DETERMINING THE ELECTRONIC RECORD TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Ms. Nguyen explained that this document provides that the electronic record shall be considered the official record of the District and any paper originals are considered duplicates which may be disposed of unless required by any applicable statute, rule or ordinance, per section 668.50, Florida Statutes.

A motion was made by Mr. Zapata, seconded by Mr. De Cardenas and unanimously passed to approve Resolution No. 2023-05; thereby adopting a Records Retention Policy.

NOTE: Ms. Arcelus arrived at approximately 6:37 p.m.

Discussion Regarding 2023 Legislative Update Memorandum
Ms. Nguyen explained that District Counsel has prepared a memorandum summarizing the legislative acts that have become law during the most recent legislative session. Mr. George provided the Board an explanation of the laws that pertain to the District. Mr. George informed the Board that if they have any questions regarding these new laws, they may contact his office or visit http://laws.flrules.org/.
Discussion Regarding Ethics Training Requirement Memorandum

Mr. George explained that effective January 1, 2024, elected officers, such as the District Board Supervisors, will be required to complete four (4) hours of ethics training annually. He further explained that this requirement is noted on page 1 of the Form 1, Statement of Financial Interests, which is completed annually by Board Supervisors. Mr. George recommended that this training requirement be completed by July 1 annually, so that the supervisor or officer can verify compliance with the required training on his or her Form 1. Additionally, if supervisors or officers assume office on or before March 31st, they must complete the ethics training by December 31st of each year the term begins; however, if the term starts after March 31st, the supervisor or officer is not required to complete the required ethics training until December 31st of the following year.

AUDIT SELECTION COMMITTEE
1. Ranking of Proposals/Consider Selection of an Auditor
Ms. Nguyen reminded the Board that during the last Board Meeting, the Board and the District Manager were appointed as the Audit Committee.

Ms. Nguyen recessed the Regular Board Meeting and simultaneously called to order a meeting of the Audit Committee at approximately 6:44 p.m. The purpose of the Audit Committee meeting is to rank and recommend, in order of preference, no fewer than three (3) audit firms to perform the required auditing services for three (3) fiscal years commencing with the 2022/2023 audit and to include a 2-year renewal option.

Ms. Nguyen, who was previously appointed to the Audit Committee, explained that only one (1) audit firm had responded to the legal advertisement requesting proposals to perform annual audits for fiscal years ending 9/30/2023, 9/30/2024, 9/30/2025 and to include a 2-year renewal option for fiscal years 9/30/2026 and 9/30/2027.
Page 3 of 4

Ms. Nguyen informed the Board that they had two options. They could either waive the three (3) audit proposer rule or they can start the request for proposals process again. The Audit Committee consensus was to waive the 3 audit proposer rule. Consequently, Ms. Nguyen asked the Audit Committee to waive the 3 audit proposer rule and also rank the firm of Grau & Associates #1, the only qualified and responsible firm. A discussion ensued, after which:

A motion was made by Ms. Canchola, seconded by Mr. Zapata and unanimously passed to waive the three (3) audit proposer rule and to rank the firm of Grau & Associates deemed to be most qualified to perform the auditing services as #1.

There being no further Audit Committee business to conduct, Ms. Nguyen adjourned the Audit Committee Meeting and simultaneously reconvened the Regular Board Meeting at approximately 6:49 p.m.

A motion was made by Mr. De Cardenas, seconded by Ms. Arcelus and unanimously passed authorizing the District Manager to engage the firm of Grau & Associates, a qualified and responsible auditing firm proposer, to perform audits for the three (3) fiscal years ending 2023, 2024 and 2025; and the fees for the fiscal years will be $3,400, $3,500 and $3,600, respectively; and to provide in the engagement a 2- year renewal option for the fiscal years 2026 and 2027; and the fees for the option years, subject to fee adjustments for inflation, will be $3,700 and $3,800, respectively.

ADMINISTRATIVE & OPERATIONAL MATTERS
1. Staff Report, as Required
Ms. Nguyen stated that the next District meeting is scheduled for November 8, 2023. Ms. Nguyen explained that she does not see a need to hold that meeting and recommended its cancelation. A discussion ensued, after which, the Board consensus was to cancel the November 8, 2023, December 13, 2023, and February 14, 2024 meetings. Ms. Nguyen acknowledged their request and stated that the next meeting will be held on March 13, 2024.

BOARD MEMBER & STAFF CLOSING COMMENTS
There were no comments from Board Members or District Staff.
ADJOURNMENT
There being no further business to come before the Board, a motion was made by Mr. Zapata, seconded by Mr. De Cardenas and unanimously passed adjourning the Regular Board Meeting at 6:55 p.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

Page 4 of 4

PROPOSAL
4122 NE 22 nd Court, Homestead, FL 33033
Tel 786-694-0709
E-mail: operations@raptorvac.com
STORM DRAIN MAINTENANCE
PROPOSAL SUBMITTED TO:
Islands at Doral SW CDD	PROJECT NAME:
Suddath	
BUSINESS ADDRESS:
2501A Burns Road, Palm Beach Gardens, FL 33410	PROJECT LOCATION:
NW 77 Lane & NW 144 Avenue	
CONTACT:
District Management	DATE:
March 4, 2024	

We hereby propose to furnish all labor and equipment to complete the work outlined in this proposal in accordance with the Scope of Work listed below.

SCOPE OF WORK: Combination sewer cleaner to clean eighty three (83) drainage structures, wash grate, hinges, walls and vacuum out debris. Disposal at Miami Dade County Treatment Plant.

COST: We propose to conduct this work in accordance with the above Scope of Work for the sum of $8,715.00.

Eight Thousand Seven Hundred Fifteen Dollars and 00/100 Cents TERMS: Net 30
ACCEPTANCE: Client hereby accepts and agrees to the terms, Scope of Work, and all other conditions and speciﬁcations hereinabove. Raptor Vac Systems is authorized to perform the work. Payment shall be made in accordance with the provisions contained hereinabove.

Accepted by:

Authorized Representative’s Signature

Date of Acceptance

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PO Box 560951 Miami, FL 33256 Phone (305) 270-3233 Fax (305) 259-4214

March 5, 2024

Islands at Doral (SW) CDD	Project Address:
c/o SDS, Inc.	NW 77 Ln & NW 114 Ave
2501A Burns Road	Doral, FL 33178
Palm Beach Gardens, FL 33410
ATTN: Ryan Quiroga

STORM DRAIN CLEANING

(83) Catch Basins
Vacuum pump truck to remove debris from each drain and pit. Pressure jet clean drains pit walls and bottom.
Remove debris from area.

All work is guaranteed to be as specified, and the above work to be performed in accordance with the specifications submitted for above work and completed in a substantial workmanlike manner for the sum of:

Total cost of job for all drains:	Total:	$	9,500.00
With payment to be made at: Terms: COD.

Any alteration or deviation from above specifications involving extra costs will be executed only upon written order, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control.

Sincerely submitted,

Oscar Vinces ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above.

Signature: 		Date: 	
Note: Proposal may be withdrawn by us if not accepted within 30 days.

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RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (the “Board”) of the Islands at Doral (SW) Community Development District (the “District”) is required by Section 190.008(2)(a), Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted.

Section 2. A Public Hearing is hereby scheduled for June 12, 2024 at 6:30 p.m. in the Doral Legacy Park Second Floor Conference Room located at 11400 NW 82nd Terrace, Doral, Florida 33178, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.

PASSED, ADOPTED and BECOMES EFFECTIVE this 13th day of March, 2024.

ATTEST:	ISLANDS AT DORAL (SW)
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Islands At Doral (SW) Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

PROPOSED BUDGET
ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025
BUDGET	
Administrative Assessments	82,572	
Maintenance Assessments	31,862	
Debt Assessments	572,496	
Other Revenues	0	
Interest Income	720	
		
TOTAL REVENUES	$	687,650	
		
EXPENDITURES		
MAINTENANCE EXPENDITURES		
Engineering Report/Inspections	2,000	
Storm Drain Inlet Maintenance	13,000	
Street/Roadway Maintenance - Polynesian Subdivision	4,200	
Miscellaneous General Maintenance	2,650	
Miscellaneous Stormwater System Maintenance	8,100	
TOTAL MAINTENANCE EXPENDITURES	$	29,950	
		
ADMINISTRATIVE EXPENDITURES		
Supervisor Fees	5,000	
Payroll Taxes (Employer)	383	
Management	34,080	
Secretarial & Field Operations	6,000	
Legal	7,500	
Assessment Roll	6,000	
Audit Fees	3,500	
Insurance	7,200	
Legal Advertisements	2,000	
Miscellaneous	1,900	
Postage	275	
Office Supplies	425	
Dues & Subscriptions	175	
Trustee Fees	4,350	
Continuing Disclosure Fee	350	
Website Management	2,000	
Administrative Contingency	300	
TOTAL ADMINISTRATIVE EXPENDITURES	$	81,438	
		
TOTAL EXPENDITURES	$	111,388	
		
REVENUES LESS EXPENDITURES	$	576,262	
		
Bond Payments	(538,146)	
		
BALANCE	$	38,116	
		
County Appraiser & Tax Collector Fee	(13,739)	
Discounts For Early Payments	(27,477)	
		
EXCESS/ (SHORTFALL)	$	(3,100)	
		
Carryover From Prior Year	3,100	
		
NET EXCESS/ (SHORTFALL)	$	-	

DETAILED PROPOSED BUDGET
ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023 ACTUAL	
FISCAL YEAR 2023/2024 BUDGET	
FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	
Administrative Assessments	83,091	82,632	82,572	Expenditures Less Interest & Carryover/.94	
Maintenance Assessments	32,875	31,862	31,862	Expenditures /.94	
Debt Assessments	572,610	572,496	572,496	Payment To Trustee/.94	
Other Revenues	0	0	0		
Interest Income	10,818	480	720	Interest Projected At $60 Per Month	
					
TOTAL REVENUES	$	699,394	$	687,470	$	687,650		
					
EXPENDITURES					
MAINTENANCE EXPENDITURES					
Engineering Report/Inspections	1,531	2,000	2,000	No Change From 2023/2024 Budget	
Storm Drain Inlet Maintenance	13,088	13,000	13,000	No Change From 2023/2024 Budget	
Street/Roadway Maintenance - Polynesian Subdivision	0	4,200	4,200	No Change From 2023/2024 Budget	
Miscellaneous General Maintenance	0	2,650	2,650	No Change From 2023/2024 Budget	
Miscellaneous Stormwater System Maintenance	0	8,100	8,100	No Change From 2023/2024 Budget	
TOTAL MAINTENANCE EXPENDITURES	$	14,619	$	29,950	$	29,950		
					
ADMINISTRATIVE EXPENDITURES					
Supervisor Fees	3,000	5,000	5,000	No Change From 2023/2024 Budget	
Payroll Taxes (Employer)	230	383	383	Supervisor Fees *7.65%	
Management	32,136	33,096	34,080	CPI Adjustment (Capped At 3%)	
Secretarial & Field Operations	6,000	6,000	6,000	No Change From 2023/2024 Budget	
Legal	6,969	7,500	7,500	No Change From 2023/2024 Budget	
Assessment Roll	6,000	6,000	6,000	No Change From 2023/2024 Budget	
Audit Fees	3,800	3,900	3,500	Accepted Amount For 2023/2024 Audit	
Insurance	6,134	6,300	7,200	Fiscal Year 2023/2024 Expenditure Was $6,594	
Legal Advertisements	399	650	2,000	Costs Will Increase Due To Closing Of The Miami Business Review	
Miscellaneous	1,831	1,400	1,900	$500 Increase From 2023/2024 Budget	
Postage	258	250	275	$25 Increase From 2023/2024 Budget	
Office Supplies	192	450	425	$25 Decrease From 2023/2024 Budget	
Dues & Subscriptions	175	175	175	No Change From 2023/2024 Budget	
Trustee Fees	4,031	4,400	4,350	$50 Decrease From 2023/2024 Budget	
Continuing Disclosure Fee	350	350	350	No Change From 2023/2024 Budget	
Website Management	2,000	2,000	2,000	No Change From 2023/2024 Budget	
Administrative Contingency	0	300	300	Administrative Contingency	
TOTAL ADMINISTRATIVE EXPENDITURES	$	73,505	$	78,154	$	81,438		
					
TOTAL EXPENDITURES	$	88,124	$	108,104	$	111,388		
					
REVENUES LESS EXPENDITURES	$	611,270	$	579,366	$	576,262		
					
Bond Payments	(546,245)	(538,146)	(538,146)	2025 Principal & Interest Payments	
					
BALANCE	$	65,025	$	41,220	$	38,116		
					
County Appraiser & Tax Collector Fee	(6,630)	(13,740)	(13,739)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(25,018)	(27,480)	(27,477)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	33,377	$	-	$	(3,100)		
					
Carryover From Prior Year	0	0	3,100	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	33,377	$	-	$	-		

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
6,391	
100	
500	
Projected Interest For 2024/2025	

NAV Tax Collection	
546,245	
538,146	
538,146	
Maximum Debt Service Collection	

Total Revenues	
$	552,636	
$	538,246	
$	538,646		

EXPENDITURES					

Principal Payments	
382,000	
392,000	
407,000	
Principal Payment Due In 2025	

Interest Payments	
156,746	
141,198	
130,452	
Interest Payments Due In 2025	

Bond Redemption	
0	
5,048	
1,194	
Estimated Excess Debt Collections	

Total Expenditures	
$	538,746	
$	538,246	
$	538,646		

Excess/ (Shortfall)	
$	13,890	
$	-	
$	-		

Series 2020 Refunding Bonds Information

Original Par Amount =	$6,945,000	Annual Principal Payments Due =	May 1st	
Interest Rate =	2.69%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	January 2020			
Maturity Date =

Par Amount As Of 1/1/24 =	May 2035

$5,445,000			

Islands At Doral (SW) Community Development District Assessment Comparison

Original	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year
Lot	Projected	2021/2022	2022/2023	2023/2024	2024/2025
Size		Assessment*	 	Assessment*	 	Assessment*	 	Assessment*	 	Projected Assessment*	

23	Administrative	$	-	$	123.06	$	122.98	$	124.45	$	124.36	
	Maintenance	$	-	$	49.51	$	49.51	$	47.99	$	47.99	
Debt	$	- 	$	713.00	$	713.00	$	713.00	$	713.00	
Total For Lot Size 23	$	1,062.50	$	885.57	$	885.49	$	885.44	$	885.35	

32	Administrative	$	-	$	123.06	$	122.98	$	124.45	$	124.36	
	Maintenance	$	-	$	49.51	$	49.51	$	47.99	$	47.99	
Debt	$	- 	$	857.00	$	857.00	$	857.00	$	857.00	
Total For Lot Size 32	$	1,250.00	$	1,029.57	$	1,029.49	$	1,029.44	$	1,029.35	

35	
Administrative	
$	
-	$	123.06	
$	
122.98	
$	
124.45	
$	
124.36	
	Maintenance	$	-	$	49.51	$	49.51	$	47.99	$	47.99	

Debt

$	- 	$	905.00

$	905.00

$	905.00

$	905.00

Total For Lot Size 35	$

1,312.50	$

1,077.57	$

1,077.49	$

1,077.44	$

1,077.35

50	Administrative	$	-	$	123.06	$	122.98	$	124.45	$	124.36	
	Maintenance	$	-	$	49.51	$	49.51	$	47.99	$	47.99	

Debt

$	- 	$	1,214.00

$	1,214.00

$	1,214.00

$	1,214.00

Total For Lot Size 50	$

1,750.00	$

1,386.57	$

1,386.49	$

1,386.44	$

1,386.35

* Assessments Include the Following :		
4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee		
Community Information:		
Twenty Three Foot Lots	280	
Thirty Two Foot Lots	120	
Thirty Five Foot Lots	163	
Fifty Foot Lots	101	
Total Units	664	

RESOLUTION 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING AN ELECTRONIC SIGNATURE POLICY, PROVIDING DISTRICT MANAGER WITH AUTHORITY AND RESPONSIBILITY FOR APPROVAL OF ELECTRONIC SIGNATURES AND IMPLEMENTATION OF CONTROL PROCESSES AND PROCEDURES TO ENSURE COMPLIANCE, INTEGRITY, AND SECURITY, IN ACCORDANCE WITH CHAPTER 688, FLORIDA STATUTES; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.

WHEREAS, the Islands at Doral (SW) Community Development District (the “District”), is a local unit of special-purpose government organized and existing in accordance with the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, as amended (the “Act”), created by Ordinance No. 03-37 of the City Commission of Miami, Florida enacted on March 21, 2003; and

WHEREAS, the Board of Supervisors of the District regularly directs the District Manager of the District to execute and accept certain documents on behalf of the District and it is customary for certain documents to be transmitted via electronic means endorsed with electronic signatures; and

WHEREAS, consistent with Chapter 688, Florida Statutes, the District is responsible for adopting and implementing control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of business transactions conducted using electronic commerce; and

WHEREAS, the District Board of Supervisors finds that it is in the best interest of the District to enact a policy pertaining to the use and receipt of electronic signatures.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT, AS FOLLOWS:
Section 1.   The foregoing recitals are hereby incorporated as findings of fact of the District Board of Supervisors.

Section 2.  The Board of Supervisors of the Islands at Doral (SW) Community Development District hereby establishes and adopts the “Electronic Signature Policy,” as follows:

ELECTRONIC SIGNATURE POLICY
PURPOSE: The purpose of this policy is to establish and identify the criteria and requirements for the use and validation of electronic signatures on documents on behalf of and for District business in accordance with Chapter 688, Florida Statutes, “Electronic Signature Act”.

DEFINITIONS:

Electronic means technology having electrical, digital, magnetic, wireless, optical, electromagnetic or similar capabilities.

Electronic record means a record created, generated, sent, communicated, received, or stored by electronic means.

Electronic signature means any letters, characters, or symbols, manifested by electronic or similar means, or logically associated with a record and that is executed or adopted with the intent to sign the record.

Electronic transaction means a transaction that is conducted or performed, in whole or in part, by electronic means or electronic records.

Record means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and that is retrievable in perceivable form.

POLICY: This policy applies to any Electronic transaction that is a replacement for or complement to handwritten signatures on any record of or for the District, including, but not limited to, contracts, agreements, official minutes, bids, proposals and resolutions. Any Electronic record or Electronic signature may not be denied legal effect or enforceability solely because the record or signature is in electronic form. This policy does not limit the District’s right or option to require original signatures or Records in a non-electronic format as the District deems necessary or as required by appliable policies, laws or regulations.

PROCEDURE: When a document containing an Electronic signature is signed, transmitted and received the following requirements must be met:

The Electronic signature must establish sender/user authenticity. The electronic signing of a document by an individual must be accompanied by documentation that shows that the signer is the individual signing the document and the individual that has the authority to bind the entity entering into an agreement or contract with the District.

If a document has been modified or changed, the prior Electronic signature is invalid and said document requires another Electronic signature or shall be signed by hand. This is to prevent any issue that a document has been changed after it is signed.

The District Manager, or his or her designee, has the authority and responsibility for approval of any Electronic signature method utilized and shall be responsible for the implementation of control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of District business transactions conducted using electronic methods.

The Electronic signature shall include the entire name of the individual and shall be located on or near the signature block on the document being electronically signed.

The date of the Electronic signature must be captured, stored, and available for retrieval for the required retention period of the document executed.

The Electronic record must be transmitted to all parties in a format acceptable to the District Manager, or his or her designee.

Section 3.  The District Manager is hereby directed to take all actions necessary and consistent with the intent of this Resolution.

Section 4.  All resolutions or parts of resolutions in conflict herewith are repealed to the extent of such conflict.

Section 5.   If any clause, section or other part or application of this Resolution is held by a court of competent jurisdiction to be unconstitutional, illegal or invalid, in part or as applied, it shall not affect the validity of the remaining portions or applications of this Resolution.

Section 6.	The Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED at a meeting of the District Board of Supervisors, this 13th day of March, 2024.

ISLANDS AT DORAL (SW) COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair / Vice Chair

MEMORANDUM
TO:	District Manager

FROM:	Billing, Cochran, Lyles, Mauro & Ramsey, P.A. District Counsel

DATE:	January 19, 2024

RE:	Required Ethics Training and Financial Disclosure

Ethics Training

This memorandum serves as a reminder that beginning January 1, 2024, elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts are required to complete four (4) hours of ethics training annually. The training must address, at a minimum, s. 8, Art. II of the Florida Constitution (ethics for public officers and financial disclosure), the Code of Ethics for Public Officers and Employees, and the Florida Public Records Law and Open Meetings laws.

Deadlines & Recordkeeping

The deadline to complete training for this calendar year is December 31, 2024. There is no requirement to submit proof that you have completed the training. However, the Florida Commission on Ethics recommends that Supervisors maintain a record of all completed trainings, including the date and time of completion. This documentation may be useful if Supervisors are ever required to provide evidence of training completion. The training is a calendar year requirement and corresponds to the form year. Therefore, Supervisors will report their 2024 training when filling out their Form 1 for the 2025 year.

Links to Online Training

Public Meetings and Public Records Law (2-Hour Audio Presentation). This presentation is audio only and is offered by the Office of the Attorney General. This presentation covers public records and Florida public records law. The presentation can be accessed for free. Completing this presentation will satisfy 2 of the 4 hours of required ethics training.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers. This training is presented by the Florida Commission on Ethics. The training is an overview of Florida’s Ethics Code (Part III, Chapter 112, and Article II, Section 8, Florida Constitution) geared toward Constitutional Officers and Elected Municipal Officers. Topics covered include gifts, voting conflict, misuse of office, prohibited business relationships, conflicting employment relationships, revolving door, and Amendment 12. This presentation can be accessed for free. Completing this training will satisfy 2 of the 4 hours of required ethics training.

State-Mandated Continuing Education in Ethics. This class is presented by the Florida League of Cities. The class covers Chapter 112 of Florida’s Ethics Code (2 Hours) and Florida Public Records and Public Meetings Law (2 Hours). To take this class, you must register for it, however there is no registration fee. Completing this class will meet your ethics training requirement.

“4-Hour Ethics Course”. The “4-Hour Ethics Course” is available online and presented by the Florida Institute of Government. There are three sessions. Session 1 covers Florida’s Public Records Laws (1 hour), session 2 covers Florida Government in the Sunshine Law (1 hour), and session 3 covers Florida’s Ethics Laws (2 hours). The registration fee is $79. Completing this entire course will meet your ethics training requirement.

Sunshine Law, Public Records and Ethics for Public Officers and Public Employees 2023. This seminar is offered by the Florida Bar. This seminar covers sunshine law and public records; true stories of excess corruption in the ethics world; navigating Florida public records law, privacy, ethics and social media; complaints, misuse, anti-nepotism and voting; ethics during and after public service: conflicting contractual relationships & revolving door restrictions; gifts bribes, honoraria, and expenditures. The cost for this seminar is $280. Completing this entire seminar will meet your ethics training requirement. Those Supervisors or Officers who are members of the Florida Bar may wish to purchase this option as Continuing Legal Education Credits can be earned.

We will notify you directly or through the District Manager’s office if and when other training opportunities become available.

Form 1 or Form 6

Section 8, Article II of the Florida Constitution requires constitutional officers and certain elected public officials to file a Form 6. In the last session, the legislature expanded the requirements to include elected members of municipalities. Independent special district officials remain exempt from the requirement to file a Form 6. Elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts (including community development districts) are required to file Form 1.

For this year’s filing requirement, a completed Form 1 must be submitted prior to July 1, 2024 using the Electronic Filing System of the Florida Commission on Ethics, which can be accessed via the link at Login - Electronic Financial Disclosure Management System (floridaethics.gov). You will no longer be able to file your completed Form 1 through your local Supervisor of Elections office.

If you have any questions or need additional information about ethics training requirements or financial disclosure, please do not hesitate to contact our office.